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June 2019 Steering Committee Minutes

Submitted by Editor on August 6, 2019 – 8:57 am | Print or Email »No Comment

Eastside Hill Neighborhood Association Steering Committee Meeting

Official Minutes – Boyd Park Pavilion

June 20th, 2019


Members in attendance: Tania Mathews, Mark Ruddy, Ben Julian, Mike and Shannon Paulus, Chris Buske, Carey Hoeft, Heidi Carter, Anne Marie Gunderson

Members Absent: Bob Carr, Chad Rowekamp

Guests: Officer Johnson, Officer Farley

Call to orderCall to order by Mark Ruddy at 6:32pm

Agenda Additions No new agenda items

Police Report:

  1. Be aware of increased traffic due to road work closures. Officers encourage community members to let the ECPD know if they see increased speeds or wacky driving.
  2. Keep cars locked, remove valuables from cars due to break ins.
  3. Call to awareness about transient population
  4. Rainbow Family of Living Light (Rainbow Gathering) in Duluth over 4th of July weekend

Approval of Minutes

  • Minutes for May meeting will be sent out for approval

Treasurer’s report:

  • Mark reports that we may still be able to apply and receive a portion of the community block grant. More details to come.
  • Treasurer’s report to come via email
  • Discussion regarding $12/hr. charge invoiced to EHNA for reserving the Boyd Park Pavilion for the craft market in May. Heidi will talk to Jeremy G. on city council to see how we should move forward.

Old business:

1. Boyd Park Plus update

  • Donations YTD stand at ~$8,800
  • Spirit Lutheran is considering to help out, as Boyd Park Plus matches up with their mission board’s vision
  • Major goal is to present the status of our Boyd Park Plus project to our Neighbors at our annual picnic, August 18.
  • Looking to enhance the August picnic and make it a big deal. Subcommittee plans on creating a handbill to place on every door in the neighborhood in the two weeks leading up to August 18. There could be more activities offered at the picnic such as inflatables.
  • BPP subcommittee proposes cementing the new subcommittees and find chairs for them ASAP in order to prepare for phase 2 of BPP.

2. Subcommittees:

  • Fundraising Chair: Heidi
  • Events Chair: Tania for the interim
  • Communications Chair: Ben if need be; prefer just being on this Committee.
  • Details to be fleshed out at next meeting but main objective for the chair is to ensure that meetings happen with others outside of our normal steering committee meetings in order to progress the BP+ project and other initiatives. Then report back to the full committee or bring forward any proposals.

3. Prairie discussion

  • There is some confusion regarding the status of the prairie and what Alon and Mark W. were concerned about at last month’s meeting. Ben’s minutes don’t match up with Mark R.’s understanding of what Alon and Mark W. had in mind.
  • Regardless, the steering committee is of the opinion that the prairie is part of Boyd Park and should be included in the conceptual plan, especially since it is in the MOU. And further that, regardless of the details, the prairie will stay a prairie in perpetuity and Mark W. should be assured as much.
  • Mark R. will reach out to Mark W. and have him bring more information to the steering committee. And he will communicate to him our assurances that we want what’s best for the prairie as well. The conceptual plan is meant to bring in community voices to help craft a cohesive vision for the entire park, and Alon and Mark W. will be part of that conversation.
  • Ben proposed we discuss at next meeting adding a line item for the prairie in order to ensure the project is funded moving forward.

4. Margaret Street boulevards

  • St. John’s Lutheran kids group helped out several times for service learning
  • The boulevards are in need of a budget. Ben proposed next meeting we discuss adding a line item to the budget in order to ensure the project is properly funded moving forward.

5. Kubb setup volunteers

  • Volunteers needed July 13th at 5am for Kubb National Championship setup. Several committee members are planning on being there to help.
  • The funds earned by this covers the cost of the Annual picnic.

New business:

1. Scout Troup #316 has adopted Boyd Park and did their first project June 12.

  • Mark will ask troop’s permission to post photos online
  • Heidi mentioned that we should take advantage of any scout groups in the area as BP+ and the prairie would align with an Eagle project or other service learning

2. Brainstorm activities for our annual picnic, August 18: music, yard signs, etc. Volunteer coordinator.

  • Signs are old, out of date and unwieldy. Mike proposes we set aside some funds to purchase at least 10 new Annual Meeting signs from the same vendor that did the BP+ signs at $20/piece.
  • Dean G., who is a local welder and artist, offered to assist as well which would be helpful.


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